Terms & Conditions
Here is a summary of the main point you need to be aware of :
Confirmations : All online bookings are subject to our final confirmation.
Waiting time : 30 minutes free at airports from flight landing time and 10 minutes for all other pick-ups. The charge will be £30 per hour after the free waiting time charged at 10 minute increments. There will be NO charge for late flight arrivals.
Luggage : Any extra luggage that will not fit in the trunk of the vehicle will be chargeable at £5 per piece.
No shows : No refunds will be made for any no shows. In the case that you cannot find or locate the driver, please call the office immediately on 01628 777715 so that the office can put you in touch with the driver.
Full Service Agreement and Terms :
At Maidenhead Cars, we strongly believe in the service levels we provide to our clients, all of which have been set out here in our service agreement. The agreement below details our standard practices, guidelines and mode of operation, from beginning to the settlement of the service.
We pride ourselves in our flexibility of services and endeavour to meet our clients’ requirements where possible. Please contact us to discuss any additional requests you may have.
Rates and Charges
- Rates and charges will be as agreed. On completion of our negotiations, we will formally issue a letter stating the rates along with any other additional information.
- Rates and charges are subject to change without notice. Maidenhead Cars will inform clients of any changes, before accepting any bookings which have been affected.
- Due to the nature of our business, waiting, parking, congestion, toll, transaction and cancellation charges will apply from time to time. We operate a fair policy system and will aim to absorb these charges if possible.
- Our current waiting times are 30 minutes at all airports and 10 minutes at all other addresses.
Customer Service
- Maidenhead Cars Office hours are from 6am to 10pm (GMT) Monday to Friday
- Out of hours contact. +44 (0) 7817 238414
- We have an “out of hour’s team” on standby at all times..
- In the event of any emergencies, cancellations, urgent bookings or any other issues outside of office hours, please call the Maidenhead Cars booking line. Please leave a voice mail for unanswered calls and we will get return the call ASAP.
Bookings and Contact Details
Bookings are made via the following methods:
Cancellation Policy
- Our cancellation policy is 12 hours prior to collection time.
- Cancellation charges range from 20% of the cost of the booking upto 100% of the cost of the booking dependent on the nature of the booking.
- We will try to avoid or absorb cancellation charges as much as we possibly can.
Airport Transfers
Airport departures
- At the time of booking please ensure you have supplied us with the passengers’ name and mobile number.
- Travelling times, distance, traffic and a safety buffer should all be taken into consideration to ensure the client arrives at the airport with sufficient time to check-in. If unsure please contact our office for advice, we will be more than happy to assist.
- We will not be able to inform clients of any delays or cancellations in flight departures.
- We request all clients provide accurate information on passenger numbers and luggage pieces when making a booking, to avoid any complications or delays. Please note due to the executive nature of our services, our drivers will refrain from overloading vehicles and transporting luggage on passenger seats.
Airport arrivals
- At the time of booking please ensure you have supplied us with the passengers’ name and mobile number.
- Once we have received the flight detail, our controllers will track the flight arrival time for any early arrivals or delays and to ensure the chauffeur is waiting for the client at the designated meeting point.
- Designated meeting points are usually at the information desks at most airports. This is the normal procedure at UK airports.
- Drivers will initially make contact with the client via a telephone call or text message once the flight has landed to confirm they are waiting at the designated meeting point. If unable to do so, the driver will be at designated meeting point holding up a name board.
- Clients can request additional information to be put on name boards besides the passenger name if they wish to do so.
- In case of any issues, please call the office on 01628 777715
Vehicles
All our vehicles are:
- Licensed by regulating authority
- Fully insured (with full comprehensive passenger liability)
- Clean on the interior and (exterior is winter weather dependent).
- Satellite Navigation, Air - Conditioning and Leather interior.
Drivers
All our drivers are:
- Carry their licenses and insurance details on them at all times.
- Fluent in English language.
- Clean and smartly attired
- Able to assist with handling luggage.
- Available on a mobile phone (phone number will be provided on request).
Sub Contractors
From time to time Maidenhead Cars may sub-contract their work to temporary drivers especially during busy times. Please be assured that all chosen drivers will be up to our company standards.
Subcontracted drivers are not allowed to make any representations on behalf of the company.
Payments & Credit terms
- Credit facilities will be considered upon application.
- All accounts are to be settled in full within 14 days of invoice date.
- Payments can be made by debit / credit card through our secured online payment service or via telephone.
- Payments can also be made in cash directly to the driver. (pre-authorisation required)
